Delegate your calendar. Get your time back.
An AI executive assistant that negotiates your calendar for you
AICA autonomously coordinates meeting, resolves conflicts, and acts as a decision layer for founders, partners, and executives.
Coordinates meetings with multiple people
Scheduling tools rely on sending links and asking people to pick a slot. But when several participants are involved, scheduling quickly becomes manual coordination.
Solution: AICA simultaneously handles multiple coordinations for you - contacting participants, proposing times, resolving conflicts, and sending the final calendar invite.
Works across all your calendars
Many executives manage multiple calendars - work, personal, investor, or partner accounts. When scheduling meetings, it’s easy to overlook conflicts between them and accidentally double-book time.
Solution: AICA checks all your calendars simultaneously and only proposes time slots that are truly available.
Protects your schedule from conflicting invites
People often send calendar invites without seeing your full availability. As a result, meetings are scheduled over existing commitments or require manual corrections.
Solution: If a meeting request arrives for a busy slot, AICA automatically responds that the time is unavailable and shares your real availability.
AICA takes into account your calendar management , so you don’t have to.
An AI assistant that manages your calendar autonomously
smart assistant
Create your own personalized assistant
The digital assistant is personalized: looks, behaves, and writes like a human in a way that is indistinguishable from a human personal assistant.
Tell AICA your preferences, and it will adjust your schedule accordingly.
GET FREE TRIALRequires minimal access
Needs only your calendar and contacts to coordinate meeting arrangements.Enterprise-grade security
Runs on a local LLM architecture so your data doesn't leave your environment.Coordinates multi-participant meeting arrangements
Handles scheduling with several participants — not just one-on-one meetings like typical scheduling tools.Works across multiple calendars
Checks all your calendars simultaneously to prevent double bookings.Protects your schedule from conflicts and missed opportunities
If an invite arrives for a busy time slot, AICA lets the organizer know the time is unavailable and proposes alternative slots.How AICA schedules meetings for you
Here’s what it looks like when AICA coordinates a meeting with multiple people.
- 1
Set up your Assistant
- Create the email address and avatar AICA will use to communicate with others.
- Define your scheduling preferences - for example, lighter Fridays or buffer time between meetings. You can update these anytime by messaging AICA.
- 2
Send a meeting request
- Send a message to AICA, for example: “AICA, schedule a meeting with Sarah, Michael, and David next week.”
- AICA contacts the participants, proposes available time slots, and coordinates responses.
- 3
The meeting appears in your calendar
- Once a time slot works for everyone, AICA sends the calendar invite and adds the meeting to your calendar automatically.
- No scheduling threads. No manual coordination.
Why AICA is different from scheduling tools
Scheduling tools help people pick a time. AICA actually coordinates the meeting for you.
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No scheduling links
Instead of sending links and asking people to pick a slot, AICA contacts participants directly and coordinates the meeting.
No manual follow-ups
AICA follows up with participants automatically until a time is confirmed.
No double bookings
AICA checks all your calendars and protects your schedule from conflicts.
AICA strictly follows your instructions.
Nothing happens without your request. You stay fully in control of your assistant.
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One Assistant to Manage All Your Calendars
AICA connects with Google and Microsoft calendars to schedule meetings, send invites, and keep everything in sync.
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Google Calendar
AICA finds available time slots, sends invitations via email, and adds meetings directly to your Google Calendar, no manual entry neededPricing
Try AICA free for two weeks. Then 15€/month (billed in EUR).
What Our Users Say
“With AICA, I’ve gained hours back in my day. It’s like having a personal assistant that never misses a beat - simply incredible!”
Andrew Brown
Startup founder“I can’t even recall the last time I felt stressed about managing calendars or coordinating with my team. AICA handles it all with ease, even when plans change last minute.”
Olivia Mitchell
HR manager
FAQ
Stay up-to-date with the latest technology and development news.
Why Booking Links Fail at the Executive Level
Booking links were designed to save time. At the executive level, they usually do the opposite. They offload coordination work onto other people, flatten priorities into empty time slots, and quietly signal that your calendar is more important than the relationship behind the meeting.
Calendar Tools vs AI Executive Assistants: Where Automation Breaks
Most scheduling tools claim automation. Very few survive contact with real executive work. Calendars are excellent at recording availability but fail the moment judgment enters the picture.